When an agency partner wishes to provide funds to an intern for duty-related travel costs, the partner must:
Ascertain whether coverage of these costs is articulated in the agreement for services between SCA and the hosting agency. If not, the agency partner must initiate a modification to the agreement.
When interns are asked to travel as part of their volunteer service, SCA expects the agency partner to absorb associated costs. If the intern is traveling by car, the agency should plan to reimburse at the agency rate; if the agency hasn’t established a reimbursement rate for mileage, the intern will be compensated at 19 cents per mile. Travel funds processed by SCA are subject to a 27.16% program support fee. Exceptions to this policy will only be made where mitigating circumstances exist, as determined by the program’s Assistant Director and/or National Director.