Duty Travel and Miscellaneous Costs

When an agency partner wishes to provide funds to an intern for duty-related travel costs, the partner must:
Ascertain whether coverage of these costs is articulated in the agreement for services between SCA and the hosting agency. If not, the agency partner must initiate a modification to the agreement.

1. Estimate the travel costs, taking into consideration meals, lodging and mileage rate (or airfare). If the travel has already occurred, the intern should submit receipts to the agency partner.
2. Call or send an email to the Partner Service Coordinator requesting the specified amount of funds be disbursed to the intern's Chase e-Funds card. The Partner Service Coordinator will confirm whether the funds are available or not, before disbursing funds to the Chase card.

Travel Policy
When interns are asked to travel as part of their volunteer service, SCA expects the agency partner to absorb associated costs.  If the intern is traveling by car, the agency should plan to reimburse at the agency rate; if the agency hasn’t established a reimbursement rate for mileage, the intern will be compensated at 19 cents per mile.  Travel funds processed by SCA are subject to a 27.16% program support fee.  

Exceptions to this policy will only be made where mitigating circumstances exist, as determined by the program’s Assistant Director and/or National Director.