Financial Agreement Process

Thank you for working with SCA to fulfill your resource needs. In order to comply with the Federal Agreements governing our partnership, you must ensure that the requisite funds have been obligated and the funding document received before an intern may start at your site. Please include the position ID # (PO#) assigned by the SCA database for your program on all Agreement processing paperwork. The position ID # will allow us to clearly identify what position(s) the Agreement is funding. Without the PO #, it will be very difficult for us to match the intern(s) with the appropriate agreement(s).
If you are using a previous year agreement to fund a current year position, please contact the Agreements team to be sure the intern is being billed to the correct agreement. Without this information, we will not know to use the previous year agreement.

By Agency, the following are the required funding instruments:

Agency and Master Agreement #	Funding Document Required
National Park Service- H2495090023 – (Cooperative Agreement for all other regions) *Please note:* Contact regional Contracting Officer for instructions. All positions require a Purchase Request be sent to a Contracting Officer. This procedure applies to all programming, including PLC funded activity.	Task Agreements / Modifications
U.S. Forest Service 09-PA-11132424-105	Supplemental Project Agreement (SPA)
Natural Resources Conservation Service (NRCS)	Scope of Work Agreement
U.S. Fish and Wildlife Service 982107J008 501818J237- CIP Region 5 only	Purchase Order / Modification
U.S. Geological Survey 08ERAG0006 (East) 08WRAG0009 (Western)	Award
*Army, Army Corps, Marines Or Air Force* W81XWH-07-2-0088	Task Order prefaced by MIPR
U.S. Navy N442550820001	Letter Agreements (Modifications)
State, Local, Private or Non-Profit	Cooperative Agreement
*Arizona Game & Fish* Collection Agreement	Purchase Order
*Bureau of Land Management* State 5 year Agrmts. in place- (AZ, CA, AK, CO, OR,)	Assistance Award / Amendment
*State of Washington DNR* Cooperative Agreement	Project Specifications/Amendment

Many partners are obligating "no year funds" at the end of the fiscal year for use in the upcoming fiscal years. A quick call to the Billing and Agreements team will confirm that the funding is in place. Please call or email us to let us know when a position has been requested against a previous year's obligating document so we can be sure the position(s) is billed to the correct agreement.

For any Agreement related questions please contact one of the Agreements Coordinators below:
Susan Laware for National Park Service (NPS) at 603-543-1700 ext. 1134, slaware@thesca.org [1]
Sarah Miller for other agencies at 603-543-1700 ext. 1403, smiller@thesca.org [2]
Fax: 603-543-1828 or 603-504-3349.
For Department of Defense (Air Force, Army, Army Corps of Engineers, Marine Corps) contact:
Ray Auger, DoD Liaison at 603-543-1700, ext. 1144, rauger@theSCA.org [3]

Billing or invoicing questions can be directed to the following people:
Billing Manager, Cami Bailey at 603-543-1700 ext. 1157, cbailey@thesca.org [4]
Billing Coordinator, Lorraine Chapman at 603-543-1700 ext. 1131, lchapman@thesca.org [5].
Senior Account Receivables Rep., Laurie Lunderville at 603-543-1700 ext. 1412, llunderville@thesca.org [6].

Financial Agreement Process

Agency and Master Agreement #

Funding Document Required