Replacements, Early Departures & Declines

In the event a participant does not arrive at the agreed time, declines a position after initially accepting it or leaves his/her position early, notify your Partner Services Coordinator immediately.

If you wish, we will attempt to replace the original intern if he or she leaves for any reason before the position is completed. However, please note that it can be difficult to locate candidates and arrange a selection mid-season.

An intern who leaves voluntarily, is terminated or is hired for employment at your site may forfeit any AmeriCorps Education Award that they earned. They may also be required to refund any return trip travel monies they received, along with living funds received for weeks not worked. 



Interns leaving due to illness, emergency or dismissal by the agency are still entitled to their return travel reimbursement. Coordinators and interns are asked to contact SCA prior to any early departure to determine eligibility for a pro-rated AmeriCorps education award and other benefits.



If you select a second intern to replace an individual who left during the first two weeks of a position, your site will not be billed for costs associated with the placement of the first intern. (This does not apply when you hire an intern for employment at your site.) If you do not replace the original intern, your site will be billed for its share of the actual funds given to the intern (travel, etc.) that were not returned to SCA.

Terminations
As a supervisor, there may be situations where an intern is not meeting your expectations or is violating agency rules of conduct. SCA encourages you to engage your Partner Services Coordinator as early as possible to express concerns and discuss possible resolutions. As an experienced manager of interns and temporary staff, you may be able to positively impact the situation with feedback to the intern for improvement. The intern should also contact their SCA advisor to assist in moving the issue to resolution. In the event that a termination is the only option, SCA expects to be engaged prior to the dismissal of the intern. Interns that are terminated will be provided with return travel home to ensure a prompt exit from the agency site and the cost will be invoiced to the agency. SCA does a review of all terminations to determine whether or not an individual will be eligible to apply to SCA programming in the future. If you have feedback for SCA, it will be considered in this review.