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Agreement Processing

October 19, 2009

Thank you for using SCA to fulfill your resource needs. We are very excited to recruit and place interns at your site. In order to comply with the Federal Agreements governing our partnership, you must ensure that the requisite funds have been obligated before an intern is placed. An Agreement is required be in place before the intern may start at your site.

We request that you please include the four digit MAX position ID # that is assigned to your positions in all Agreement processing paperwork. The Max ID allows us to clearly identify what position(s) the Agreement is funding and without the number, it can be very difficult for us to match the intern(s) with the appropriate agreement(s).

If you are using a previous year agreement to fund a current year position, please contact the Agreements team to be sure the intern is being billed to the correct agreement. Without this information, we will not know to use the previous year agreement.

By Agency, the following are the required funding instruments:

Agency and Master Agreement #	Funding Document Required
National Park Service- H2495090023 – (Cooperative Agreement for all other regions) *Please note:* Contact regional Contracting Officer for instructions. All positions require a Purchase Request be sent to a Contracting Officer. This procedure applies to all programming, including PLC funded activity.	Task Agreements / Modifications
U.S. Forest Service 09-PA-11132424-105	Supplemental Project Agreement (SPA)
Natural Resources Conservation Service (NRCS)	Scope of Work Agreement
U.S. Fish and Wildlife Service 982107J008 501818J237- CIP Region 5 only	Purchase Order / Modification
U.S. Geological Survey 08ERAG0006 (East) 08WRAG0009 (Western)	Award
*Army, Army Corps, Marines Or Air Force* W81XWH-07-2-0088	Task Order prefaced by MIPR
U.S. Navy N442550820001	Letter Agreements (Modifications)
State, Local, Private or Non-Profit	Cooperative Agreement
*Arizona Game & Fish* Collection Agreement	Purchase Order
*Bureau of Land Management* State 5 year Agrmts. in place- (AZ, CA, AK, CO, OR,)	Assistance Award / Amendment
*State of Washington DNR* Cooperative Agreement	Project Specifications/Amendment

Many partners are obligating “no year funds” at the end of the fiscal year for use in the upcoming fiscal years. A quick call to the Billing and Agreements team will confirm that the funding is in place. Please call or email us to let us know when a position has been requested against a previous year’s obligating document so we can be sure the position(s) is billed to the correct agreement.

For any Agreement related questions please contact the Agreements Coordinator, Sarah Miller at 603-543-1700 ext. 403 smiller@thesca.org or the Financial Assistant Susan Laware at 603-543-1700 ext. 134 slaware@thesca.org Fax: 603-543-1828 or 603-504-3349.

For billing or invoicing questions please contact the Billing Manager, Catherine Gorman at 603-543-1700 ext. 369 cgorman@thesca.org or the Billing Coordinator, Lorraine Chapman at 603-543-1700 ext. 131 lchapman@thesca.org

Thank you!