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Volunteer & Citizen Corps Administrator - Phoenix, AZ - 2006/04/13 10:32
Governor’s Office for Children, Youth & Families
[b:debedbfb79]Job Title:[/b:debedbfb79] Volunteer and Citizen Corps Program Administrator
[b:debedbfb79]Division: [/b:debedbfb79] Community and Youth Development
[b:debedbfb79]Salary[/b:debedbfb79]: $35,000 - $43,000
[b:debedbfb79]Reports To:[/b:debedbfb79] Division Director
[b:debedbfb79]Close Date: [/b:debedbfb79] Until Filled
[b:debedbfb79]To Apply:[/b:debedbfb79] Submit Cover Letter & Resume to:
Lauren Kielsmeier
Governor’s Office for Children, Youth and Families
Division for Community and Youth Development
1700 W. Washington, Suite 101
Phoenix, AZ 85007
Fax: (602) 542-3423
Email: lkielsmeier@az.gov
[b:debedbfb79]SUMMARY[/b:debedbfb79]:
The Volunteer and Citizen Corps Program Administrator (Administrator) plays a key role in promoting the Citizen Corps initiative and emergency preparedness statewide by supporting the Arizona State Citizen Corps Council and its programs. Additionally, the Administrator provides support to the Governor’s Commission on Service and Volunteerism and its activities.
[b:debedbfb79]ESSENTIAL DUTIES AND RESPONSIBILITIES[/b:debedbfb79] include the following. Other duties may be assigned.
1. Staff the Arizona State Citizen Corps Council (AZSCCC). The Administrator is responsible for coordinating the AZSCCC bi-monthly meeting, planning and executing the AZSCCC strategic plan, managing all communication between the AZSCCC and the Governor’s Office, maintaining the AZSCCC web site (www.volunteerarizona.org), and completing other activities as needed. The Administrator is responsible for managing the membership of the AZSCCC as well as the inter-agency service agreement with the Arizona Division of Emergency Management (ADEM) that provides funding for the AZSCCC and its projects, including submitting reports to meet all contract requirements.
2. Support the work of Citizen Corps, emergency preparedness and National Service within the Governor’s Office for Children, Youth and Families. Responsibilities include attending local and statewide meetings, planning events to share best practices, and completing other activities as needed.
3. Support the work of the Governor’s Commission on Service and Volunteerism by assisting in planning and implementation of the Annual National and Community Service Conference, training National Service members on various topics, and providing quarterly reports to Commission members.
4. Represent the Division and Governor’s Office for Children, Youth and Families at local, state and national meetings.
5. Participate in activities and build partnerships with state, local and tribal agencies and community-based organizations related to Citizen Corps activities and emergency preparedness (e.g. ADEM, Arizona Emergency Services Association, National Preparedness Month).
6. Perform other duties and coordinate special projects as requested by the Division Director.
[b:debedbfb79]SKILLS AND ABILITIES [/b:debedbfb79]
• Demonstrates dedication to working closely and cooperatively with diverse staff, commissions, youth, families and partnerships.
• Problem-solves, manages ambiguity and handles adversity in a complex bureaucratic environment under high pressure and deadlines.
• Works both independently and as part of a team with minimal supervision and can organize and prioritize work assignments.
• Possesses a sense of humor, high ethical professional standards, and a multi-cultural perspective.
• Shows initiative in sharing ideas with other staff members and incorporates ideas from them into job responsibilities.
• Develops a sense of community while respecting and responding appropriately to the strengths and needs of staff and members of the public.
• Expresses oneself clearly and accurately, both orally and in writing and can effectively present information to commissions, top management and/or public groups.
• Possesses strong project management skills at both the macro and micro level; is detail-oriented.
• Collaboratively plans events and meetings, from conceptual phase to execution, and is responsible for managing and tracking all logistical details.
• Whenever necessary, serves as facilitator and/or recorder of meetings and prepares minutes, agendas and meeting packages in a timely manner.
• Prepares and writes routine reports, internal memoranda and external correspondence; screens incoming calls and correspondence and responds independently to and/or forwards inquiries to appropriate staff as required.
[b:debedbfb79]WORK REQUIREMENTS/QUALIFICATIONS[/b:debedbfb79]
• Bachelor’s (BA or BS) degree or equivalent required; four years experience in an administrative professional capacity or project coordination.
• Ability to pass state and federal criminal background checks.
• Experience in working with National Service programs including Citizen Corps and AmeriCorps.
• Experience in or aptitude to learn about emergency preparedness.
• Experience in developing and implementing training.
• Computer experience including Microsoft Word, Excel and PowerPoint and comfortable acquiring new technology skills.
• Availability for occasional travel (in state and out of state) and work on some nights and weekends.
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