You should meet with your partner group (i.e. the land manager or other nonprofit group) to discuss the work to be done. What do they want you and your group of volunteers to accomplish? What are reasonable expectations for the numbers of people who will be involved? Will the land manager be providing the liability coverage for the event? Note: if the land manager will not be providing the liability coverage, SCA strongly recommends that you find a partner who will. This will protect you and the other participants.
Finding volunteers to help out with your service day is as easy as opening your eyes to the people who surround you. Volunteer work is fun and rewarding, and there’s nothing like the camaraderie of a shared purpose. What a great opportunity to be with the people you enjoy! Invite your friends, family, co-workers, and neighbors. Or there may be other volunteer organizations that would like to pitch in as well. There are certainly other SCA alumni in the area and they may want to get involved. You can find out about alumni near you from the SCA Alumni Staff.
Once you have an idea of numbers, work with your partner group to figure out what tools you’ll need and how to get them. Check out some of these good resources:
Think about lunch and snacks for all your volunteers. You can ask folks to bring a bag lunch with them, or you can try to solicit donations from area businesses.
A few helpful tips about food. Check with local bagel shops and bakeries. Many businesses will be happy to make donations to a good cause, so don’t be afraid to call around and ask for specific items, like water, sandwiches, or even lunches.
Work with your partner group to map out a rough schedule of the day. It doesn’t need to be too detailed, just a kind of general outline. Make sure there’s time for introductions, a briefing about the work project, safety talk (very important!), lunch and snacks, and a wrap-up at the end of the day.
Arrange a meeting place and time and make sure everyone knows what to expect. Should they bring a lunch or snacks? Water? What time will things start and end? What should people wear or bring (long pants, boots, hats, sun screen)? Can they bring kids, dogs, families, friends?