Agreement Processing

Dear Partner,

Thank you for using SCA to fulfill your resource needs.  We are very excited to recruit and place interns at your site.  In order to comply with the Federal Agreements governing our partnership, you must ensure that the requisite funds have been obligated before an intern is placed.  An agreement is required to be in place before the intern may start at your site.  We are asking that you please include in all Agreement processing paperwork, the four digit MAX position ID # that is assigned to your position(s).  This number is assigned to a position when the position is requested in our online MAX Database.  This is so we can clearly identify what position(s) the Agreement is funding.  Without this number, it can be very difficult for us to determine what intern(s) an agreement is for.  If you are using a previous year agreement to fund a current year position, please contact the Agreements team to be sure the intern is being billed to the correct agreement.  Without you giving us this information, we will not know to use the previous year agreement.
If you have any questions regarding the processing of the Agreement, please do not hesitate to contact someone in Billing and Agreements and we would be glad to assist you.  When sending an Agreement (Funding document), please allow at least 20 working days for the paperwork to be completed.

FUNDING INSTRUMENT BY AGENCY


Agencies may refer to their funding instruments differently. The list below indicates funding instruments used by various agencies.

Agency and Master Agreement #

Funding Document Required

National Park Service
H0001020002 - (Cooperative Agreement for all other reqions excluding Intermountain Region)
CA125001001 - (Cooperative Agreement for Intermountain region only)

Please note that procedures vary by region; Contact regional contracting officer for instructions. All positions require a Purchase Request be sent to a Contracting Officer. This procedure applies to all programming, including PLC funded activity.

 Modification
Task Order
U.S. Forest Service
04-PA-11132211-322		 Exhibit I
Supplemental Work Site Agreement
Bureau of Land Management Assistance Agreement
U.S. Fish and Wildlife Service
982107J008		 Purchase Order
U.S. Geological Survey
02HQAG0110 (East)
02WRAG0035 (Western)		 Award
U.S. Army, Army Corps, Marines, Air Force
DAMD17-01-2-0014		 Task Order prefaced by MIPR
U.S. Navy
N00025-01-2-SCA001		 Letter Agreements (Modifications)
State, Local, Private or Non-Profit Cooperative Agreement


Many partners are obligating "no year funds" at the end of the fiscal year for use in the upcoming fiscal years. A quick call to the Billing and Agreements team will confirm that the funding is in place. Please call or email us to let us know when a position has been requested against a previous years obligating document so we can be sure the position(s) is billed to the correct agreement.

For Agreement related questions, please contact the Agreements Coordinator Sarah Miller at 603-543-1700 ext. 403 This e-mail address is being protected from spam bots, you need JavaScript enabled to view it or the Financial Assistant Susan Laware at 603-543-1700 ext 134 This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

Fax: 603-543-1828 or 603-504-3349

For Billing/Invoicing questions, please contact the Billing Manager, Catherine Gorman at 603-543-1700 ext 369 This e-mail address is being protected from spam bots, you need JavaScript enabled to view it or the Billing Coordinator Lorraine Chapman at 603-543-1700 ext. 131 This e-mail address is being protected from spam bots, you need JavaScript enabled to view it